Local Government Unit • City Veterinary Office

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Pet Portal

Integrated Pet Registry & Veterinary Management System

A comprehensive digital platform purpose-built for Local Government Units to manage pet registration, vaccination tracking, impoundment operations, tag fee collection, and public citizen access — in one unified system.

🐕 Pet Registration 💉 Vaccination Records 🏷️ Tag Management 🔒 Impoundment 🤖 AI-Powered 🌐 Public Portal

8

User Roles & Policies

6

Core Modules

8

AI-Powered Features

2

Portals (Staff + Public)

System Overview

One Platform. Every Animal. Every Record.

Pet Portal digitizes the entire veterinary office workflow — from the moment a pet owner registers, to the issuance of tags, scheduling of vaccines, processing of impoundments, and collection of fees. All records are stored centrally, accessible in real time, and protected by role-based access control. The system serves two audiences: City Veterinary Office staff through a full-featured management dashboard, and citizens who can look up pets and register through a public portal without needing to visit the office.

Core Modules

Everything the Veterinary Office Needs

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Pet Owner Registry

Complete directory of all registered pet owners in the LGU.

Unique owner number per registrant (PO-YYYY-XXXXX)
Barangay assignment and address tracking
Owner type classification (individual / organization)
Link owner record to citizen self-service portal account
Full audit trail on every record change

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Pet Registration & Tagging

Register dogs, cats, and other animals with complete biometric profiles.

Species, breed, sex, date of birth, weight, color
Microchip number with implant date
Auto-generated tag number (TAG-YYYY-XXXXX)
Tag issuance date and expiry tracking
Pet photo upload with AI breed detection
Neutered/spayed status recording

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Vaccination Records

Track every vaccination administered, with reminders for due dates.

Vaccine name, type, batch/lot number
Administering veterinarian and clinic
Next due date with overdue status alerts
AI-suggested vaccination schedule per species & breed
Vaccination certificate path storage

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Impoundment Operations

Full lifecycle management for impounded animals — registered pets and unidentified strays.

Unique impoundment number (IMP-YYYY-XXXXX)
Supports registered pets and unknown strays
AI stray-to-pet matching to identify owners
Status: Active → Released / Adopted / Euthanized
Impoundment fee and payment recording

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Tag Fee Collection

Record official receipts for tag registration and renewal fees.

Link payment to specific pet and owner record
Official receipt (OR) number recording
Amount and collection date/time stamp
Collected-by officer name
Exportable collection summary reports

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Reports & Analytics

Data-driven insights for planning and compliance reporting.

Live KPI dashboard (pets, vaccination compliance, impoundments)
CSV export with species, status, and date filters
AI-generated executive narrative summaries
Barangay-level breakdown and comparison
Tag fee revenue tracking

Artificial Intelligence

AI Built Into Every Workflow

Pet Portal integrates generative AI directly into daily operations — not as an add-on, but as a native layer that saves staff time, reduces errors, and surfaces insights that would otherwise require manual analysis.

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Breed Detection

Upload a pet photo and AI automatically identifies the species, breed, estimated age, color, and sex — pre-filling the registration form instantly.

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Stray Matching

When processing an unidentified stray, AI scans the registered pet database and surfaces the top matching animals — helping officers reunite pets with owners faster.

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Vaccination Advisor

Based on a pet's species, breed, and age, AI recommends an optimized vaccination schedule — which vaccines are needed and when the next doses are due.

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Dashboard Insights

The home dashboard includes an AI insight card that narrates current trends in vaccination compliance, impoundment rates, and registration activity in plain language.

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Report Narratives

One click generates an executive-level written summary of any report — ready to attach to official documents, council presentations, or inspection reports.

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AI Assistants

Staff have an AI chat assistant for data queries in natural language. Citizens can chat with a public-facing bot for FAQs, registration steps, and pet lookup guidance.

Citizen Self-Service

A Portal for Pet Owners, Too

Pet Portal is not just a back-office system. Citizens can access a dedicated public-facing portal without any staff involvement — reducing walk-in traffic to the office and improving service delivery.

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Public Pet Registry Portal

Anyone can visit the public portal to look up any registered pet by tag number or owner name, register a new pet owner account, view their own pets' vaccination history after linking their account, and chat with the AI assistant for guidance — all from any device, 24/7.

🔎 Pet Lookup 📋 Self-Registration 📅 Vaccination History 💬 AI Chatbot 📱 Mobile-Friendly

Security & Access Control

Role-Based Access for Every Position

Every user account is assigned a role that controls exactly what they can see and do. No sensitive data is exposed to unauthorized personnel, and every action is logged with a complete audit trail.

Role	Scope of Access
Super Admin	Full system access including user management, all modules, reports, and audit logs
Pet Officer	All operational modules — owners, pets, vaccinations, impoundment, fees, reports
Veterinarian	Vaccination records management and read access to pet profiles
Encoder	Create and edit pet owner records and pet registrations
Cashier	Tag fee collection and payment receipt recording only
Impoundment	Impoundment operations — intake, status updates, release processing
Viewer	Read-only dashboard and reports access — no data modification
Public User	Citizen portal — own pet records and vaccination history only

Platform Features

Built for LGU Operations

Auto-Numbering Owner numbers, tag numbers, and impoundment numbers are generated automatically with year and sequence (e.g. PO-2026-00001).

Audit Trail Every create, update, and delete action is logged with the user, timestamp, old values, and new values.

Vaccination Due Alerts The system automatically identifies pets with overdue or upcoming vaccinations and surfaces them on the dashboard.

Microchip Registry Optional microchip number and implantation date stored per pet, with duplicate detection to prevent double registration.

Barangay-Level Records Every pet owner is linked to a specific barangay, enabling geographic breakdowns for planning and compliance reporting.

Export to CSV Any filtered data set — pets by species, status, or barangay — can be exported to CSV for analysis or official submissions.

Login Audit Log All login events (success and failure) are recorded with IP address and timestamp for compliance and incident investigation.

Notification Center In-app notifications alert staff to pending actions — expiring tags, overdue vaccines, new impoundments — on every page.

Responsive Design The staff portal and public portal are fully responsive — usable on desktop, tablet, and mobile without separate apps.

Configurable per LGU LGU-specific settings (name, official name, local language name, logo) are configured in one place without code changes.

Benefits

Why LGUs Choose Pet Portal

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Faster Registration

AI auto-fills breed, species, and color from a photo. Staff spend seconds — not minutes — per registration.

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Accurate Records

Unique tag numbers, microchip tracking, and duplicate detection eliminate double registrations and data errors.

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Fewer Walk-Ins

Citizens look up records and register online. The public portal handles routine queries 24/7 without staff involvement.

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Secure & Compliant

Role-based access, encrypted sessions, CSRF protection, and complete audit logs meet government data standards.

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Data-Driven Decisions

AI-generated narrative summaries and live KPI dashboards give officials the insight needed for budget planning and policy.

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Better Stray Control

AI stray matching reunites impounded animals with owners faster, reducing shelter costs and improving community relations.

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Ready to Modernize Your Veterinary Office?

Pet Portal is designed specifically for Philippine Local Government Units. It can be deployed for any LGU — city or municipality — with settings configured to your specific name, location, and operational requirements.

Deployment

On-premises at your LGU's existing server infrastructure

Customization

LGU name, logo, barangays, and settings fully configurable

Support

Training, data migration, and technical assistance available